HotelPilot · The AI-native back office for hotels
Your hotel runs every day.
Your books should too.
AI keeps every hotel’s books current, every hour of every day. Accounting IQ reads, codes and pays your bills, proves every deposit against the bank and keeps a live P&L. Your team stays in control.
Prefer to click around? Try the live demo → A working hotel, about five minutes.
read, coded and routed by AI, then paid in one click
proven against the card processor and the bank, daily
tied out to the cent in one live ledger and P&L
The problem
Your books run a month behind your hotel.
Bills keyed by hand, approvals chased by email, deposits checked weeks late, and a P&L that arrives after the month it describes.
More than 80% of hotel finance teams take over five days to close the month.1
Every deposit, proven daily
Know what reached your bank.
Card sales, processing fees and the bank deposit, checked together every day. When something’s off, you get the reason in plain English.
✓ Matched Sales, fees and bank deposit tie out.
Fits how your hotel already runs
Connects your PMS, card processor, banks and payroll. We handle every connection.
- PMS
- Card processor
- Bank accounts
- Payroll
How it works
From inbox to P&L. Every day.
Accounting IQ runs the daily bookkeeping loop for you: bills, approvals, payments, the bank and revenue, all feeding one ledger and a P&L that’s current every morning.
- 01
Connect
PMS, card processor, banks and payroll
- 02
AI reads & codes
every bill, every line
- 03
You approve
one click, bill attached
- 04
Pay
bank transfer, or we print and mail the check
- 05
Clears the bank
matched to the bills it paid, automatically
- 06
Live P&L
USALI, drill to any transaction
And when the month ends, the close is a checklist and one button. Each period is sealed and chained to the one before, so nothing changes quietly afterwards.
Every report, one click. For one hotel or all of them, always current.
- Trial balance
- AP aging
- Purchase journal
- Daily activity
- Month-end close
AI-native, human in control
AI does the work.
The math checks it.
Your team approves it.
Reads every bill and codes every line: vendor, dates, totals and line items.
- Automation you can check
- The bill stays attached. The coding has a reason. The totals must add up, or the bill can’t be approved or paid.
- Trained on your books
- It learns from your team’s choices and your prior books. Duplicates get flagged before you pay.
- Routine charges post themselves
- Utilities, linen and leases post on their own. Anything new waits for a person.
→ Laundry & linenLearned from your team’s last 6 bills
At a live property, 97% of bank transactions coded themselves. Your team reviews the exceptions, not every line.
Approve a bill yourself →What changes when you switch
Why Accounting IQ
One system for your books.
One price for all of it.
| Capability | Outsourced bookkeeping | Legacy hotel accounting software | AP-only tools | AI bookkeeping platforms | Accounting IQby HotelPilot |
|---|---|---|---|---|---|
| Deposits proven daily, front desk to bank | Month-end | Varies | Not covered | Batch-level | Every day, with the reason |
| Approve and pay vendors, included | Email and checks | Via partners | Per-payment fees | Paid add-on | In one place, included |
| AI that learns from your own books | Keyed by hand | Templates | Generic coding | AI coding | Every line, trained on your history |
| Bills, bank, deposits and P&L in one system | Several tools | Modules | Bills only | Add-on suites | One ledger, live USALI P&L |
| How you pay | Retainer + software | Software + modules | Per invoice or user | Base + add-ons | One price for all of Accounting IQ |
CoveredPartly, or at extra costNot covered
Built by hotel operators
Designed and proven inside working hotels by people who run them. Every feature earns its place on real books.
1 property or 1,000
See every property’s status in one place, while each owner’s books stay separate.
White-glove setup
Send us your books. We connect your PMS, card processor, banks and payroll, map your chart and load your history. Live in hours, and you can run side by side until you’re ready to switch.
Bank-level security
Role-based approvals, payment limits, encrypted connections, a full audit trail, and every property’s data walled off.
Pricing
One price for all of Accounting IQ.
No modules. No add‑ons.
Bills, payments, deposits, bank matching, the ledger, every report and white-glove setup all come standard. We’ll walk you through pricing for your properties on the call.
Book a 20-minute walkthrough- AI reads and codes every bill, every line
- One-click approvals, with the bill attached
- ACH and check payments from Accounting IQ
- Deposits proven daily: front desk, card processor, bank
- Bank matching that clears the bills it paid
- A live USALI P&L on one ledger, drill to any transaction
- A month-end close that seals the period
- Every property in one view, each owner’s books separate
- White-glove setup: chart mapping, history import, every connection
Other HotelPilot modules are priced separately and can be added any time. See the suite ↓
The HotelPilot suite
Start with your books.
Add the rest of your hotel when you’re ready.
Accounting IQ runs on HotelPilot, one platform across the hotel. Modules share the connections you’ve already made to your PMS and payroll, so each one you add starts with data you already have.
-
Accounting IQYou’re here
Bills, payments, deposits, bank matching, a live USALI P&L and the month-end close, kept current by AI every day.
How it works ↑ -
Sales IQAvailable
Your group and corporate accounts, built from your PMS stays. A daily call list ranked by what’s at stake, cutoff-date reminders, groups and pickup, and a pipeline.
See Sales IQ → -
Labor IQAvailable
Live pay-period labor cost against the last period, housekeeping productivity against your own standard, and the causes behind overtime.
See Labor IQ → -
Maintenance IQAvailable
Tickets from PMS reservation comments, guest reviews and your team, AI tagging of what broke, due dates by urgency, recurring jobs and a pool log.
See Maintenance IQ → -
Operations IQAvailable
Every operational item, big or small, with clear ownership and a record of every update.
See Operations IQ → -
Revenue IQEarly access
Rate recommendations against your comp set, each with a confidence level, plus demand forecasts and rate-parity alerts.
See Revenue IQ → -
Guest IQEarly access
Review themes and root causes by department, and AI reply drafts checked against the facts before anyone sends them.
See Guest IQ → -
Room IQEarly access
A risk view of every room, combining guest-reported defects, open maintenance and out-of-service status, plus an inspection log.
See Room IQ → -
Staff IQEarly access
Staff your guests name in reviews, recognition bonuses to reward them, and team scorecards.
See Staff IQ →
Modules are priced separately from Accounting IQ. Early-access modules are rolling out to current customers first.
See Accounting IQ
on real hotel books.
Twenty minutes, no prep needed. Bills, deposits and the P&L, live.